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This, combined with what we’ve just seen together, can save you loads of time and almost completely automate the process. InDesign can load an entire story from a Word document automatically, creating pages and threading text-frames.

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InDesign master pages are very handy and powerful, but many users surprisingly don’t know their full potential. Use master pages to automatically flow a Word document (update)

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Translating a word document? Here is a free e-book about how to optimize your Word documents. If you use shapes in your Word file, InDesign won’t import or convert them. Shapes: Who needs to import shapes from a Word document to an InDesign file? That’s what InDesign thinks.

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Linking images is always the best solution because it keeps the file size down and makes work more efficient (allowing you to update the image). I’d highly discourage you from doing so because once an image is embedded, you won't be able to edit it (here is how to properly insert images in your documents). Images: If you place images inside a Word document, InDesign will import them as embedded images. A few caveatsįootnotes: They work, but you can’t control the style inside InDesign so be very careful with using them and set the style you want in the Word file, so that you’ll keep it that way when you import the Word document to InDesign.

The best way to deal with an external table, however, is by using a spreadsheet in Excel ( see how here). If you want to import a Word file that contains tables into InDesign, and quickly lay out the imported table, you should use InDesign Table Styles ( see here to learn how to use InDesign Table Styles).

Instead, inline style applied to the tables in Word are kept. However, InDesign doesn’t set a Table Style to imported tables, as it does with normal text, even when the tables inside the Word file have a Table Style applied. You can import into InDesign a Word file that contains one or more tables. Import a Word file with a table to InDesign

I have a simple one page document in Word that I want to import into my document in InDesign. The conversion instead applies the bulleted text characteristics as an inline property. For example, if I had to create a bulleted list inside InDesign, I would use a Paragraph Style. However, be aware that the conversion from Word to InDesign may lay out the text differently from the way you’d do it manually. You can leverage this feature to override the appearance of the imported text (we will see later how to do so) and make the import in InDesign and layout of the text very quickly. This creates in your InDesign document the same Paragraph Styles used in the Word document. When you import a Word document into an InDesign file, the default settings are to also import the styles applied to the text in Word. Here is a post that goes deeply into Paragraph Styles and Character Styles that covers great advanced features like keep options, nested styles, and others in a practical case scenario - subscribe to our newsletter to keep up with other helpful posts. If you set your Paragraph Styles and Character Styles properly, you’ll have nothing to do but watch InDesign automatically lay out the content. This method requires a little bit of work to get started, but trust me, for most jobs it’s a life-saver.

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Linking Word documents to an InDesign file is great because it allows you to work on your layout inside InDesign and your coworker, client, or whoever has to type the content to work in a software much simpler (and cheaper), like Microsoft Word. As we’ve seen for the spreadsheets in Excel (here’s the post: Link InDesign tables to Excel), you can link also Word files inside an InDesign document. When having to deal with a coworker or client who needs or wants to edit the text inside your InDesign document, the best solution is to prepare your InDesign file beforehand.

Use master pages to automatically flow a Word document (update).

How to import a Word document into InDesign.

Your translation agency will be much happier to receive an XLIFF file instead of a Word document, and your in-house translators will love the simplicity of the integrated translation tool.

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Unfortunately, there is no software that can convert Word to InDesign, but you can learn how to set both the Word document and the InDesign file correctly, so that the manual conversion will be less painful and time-consuming.Īs a side note, if you need to use Word to create an exchange file for translation, I highly encourage you to use a specific tool (like Redokun). Actually, since some operations are always required when you import a Word document into your InDesign file, I’d say that we can’t even talk about conversion.Īlso, if the Word file you want to convert is complex, you’d probably end up completely creating it from scratch inside InDesign. Converting a Word document to an InDesign document is not a simple task.

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